How To Use A Virtual Office To Start Your Professional Services Firm

July 5, 2021

Are you dreaming of leaving the daily grind behind to live in the countryside or by the beach?

The modern successful professional works from a prestigious address every day. It’s the beachfront Monday, your favourite café Tuesday, the Hunter valley Wednesday, and a state-of-the-art modern CBD office Thursday and Friday.

This is the new lifestyle of a successful professional. Those who’ve made it know that getting established is the hardest part, but you can simplify the process and optimize your capital by engaging the services of a virtual office provider.

In a large company, many business operational activities are outsourced so you can focus on your area of expertise. A virtual office can emulate this dynamic allowing you to outsource some essential operations while you focus on your work; saving you time and money on hiring and training personnel and streamlining your operation.

A virtual law firm requires significantly less capital than a regular brick-and-mortar firm, and these days with a virtual office provider a sole practitioner can run a practice with all the modern technology and infrastructure once only accessible on a large firm budget. So how can you make it happen (start living the dream?)?

Front of house
You can even outsource reception. Professional receptionists provide customer service, answer your calls, and take detailed messages when you are not available to ensure your clients aren’t neglected when you are engaged with more pressing priorities, meaning you’ll never miss a call. It also gives a professional ‘non-virtual’ impression to your colleagues and clients.

Professional virtual receptionists provide customer service, answer your calls, and take detailed messages when you are not available to ensure your clients aren’t neglected when you are engaged with more pressing priorities, meaning you’ll never miss a call.

A professional and credible physical address
A virtual office provider can provide you with a prestigious professional CBD address for mail management that you can use on your letterheads and any marketing materials. Your address is your suit and tie when you’re not in the office.

IT Support
Reliable on-call IT support is an essential component for a professional firm in today’s world. Firstly, you need strong network security implemented to protect the privacy and data of your clients. But then you need website development, hosting and a reliable internet connection for things like Zoom video conferencing, which is now an expected option in all forums from consults to trial. A virtual office gives you on-call access to IT support professionals, so you’ll never miss a billable hour, from the initial start–up to ongoing support there is on-call help available in person or remotely.

Business Presence
Imagine holding your important meetings with new prospects in a state-of-the-art, no expenses spared 70s space station. Get access to facilities that would not be affordable or necessary for a small firm on a full-time basis. Give your business the best physical presence with state-of-the-art meeting rooms only when you need it, without the expensive lengthy lease and other overheads.

Work independently but not alone
Be a part of a diverse professional services referral network like no other. Just because you’ve gone virtual, doesn’t mean you need to miss out on important social and networking events. Virtual office providers like Clarence host in-house CPD and business events throughout the year and monthly fully catered community networking drinks for their community members.

Just because you’ve gone virtual, doesn’t mean you need to miss out on important social and networking events.

Paralegal Support
With a virtual office, you can utilise experienced paralegals on an adhoc basis. You don’t need to concern yourself with wages and maintaining engagement during periods of scarce work.

As a business owner to truly capitalise on your strengths and differentiate yourself from your competition it is crucial you learn to delegate other responsibilities intelligently. When you start your own firm with a virtual office you simply bring your expertise and they do the rest.

Streamline your operation and give yourself the freedom to grow at your own pace with a no commitment agreement with a virtual office provider.


Mediation packages

SizeSuite forHalf DayFull Day
2-3 Rooms
– 1 boardroom
– 2 separation rooms
2-3 Party Mediations$660$1,320
4 Rooms
– 1 boardroom
– 3 separation rooms
4 Party Mediation$815$1,600
6 Rooms
– 1 boardroom
– 5 separation rooms
5-6 Party Mediation$1,100$2,195
6+ Room Upon requestUpon request

Additional Spaces

Clarence is capable of hosting anywhere between 1 to 60 people, with spaces tailored to your needs.

SizeHourly RateHalf-day rateFull-day rate
4 pax$40$140$280
6 – 8 pax$55$190$1,600
10 – 12 pax$80$280$560
40 pax$130$455$910

Competition Terms and Conditions

  1. The Promoter is Clarence Professional Group (Melbourne) Pty Ltd, L11, 456 Lonsdale Street, Melbourne VIC 3000 ABN 81 624 440 400 (the Promoter).
  2. Entry into the competition constitutes acceptance of these terms and conditions.
  3. Entry is open to all VIC, NSW and QLD residents of 18 years of age or older except any employees of the Promoter and their immediate families, orany existing office and virtual members (or their related entities) of the Promoter.
  4. The competition closes at 11:59PM on the 1st March 2024. The winner will be announced on the 8th March 2024.
  5. To enter the competition, participants need to submit their entry at via the website form, or other accepted methods of entry provided by Clarence. One entry is allowed per entrant. Verified business email address required. Complete details are required (first and last name, phone number, work email, city, company name).
  6. Competition entries will be evaluated during the 2nd and 8th of March at Clarence Professional Offices at Level 33, 385 Bourke Street, Melbourne.
  7. The winner will be notified by email and phone call by a representative of the Promoter. The competition winner will also be announced on Clarence Professional Offices’ social media channels. By entering this competition, the winner provides their consent to being announced on Clarence Professional Offices’ social media channels.
  8. Winner selection criteria is determined via random draw. All decisions are final.
  9. Prize details: the prize is a 6-month license fee agreement for a 2-person serviced office space one of the following Clarence Professional Office spaces -Level 33, 385 Bourke St, Melbourne, Level 11, 65 York St, Sydney or 95 North Quay, Brisbane. The value of the prize is $9,500 (incl. GST) (the Prize). A security deposit is applicable to redemption of the prize, refundable at the end of the license agreement, pending standard terms and conditions of Clarence Office License Agreements. The security deposit is calculated at 2 months of the list price for the serviced office offered as the competition prize. Location of prize is subject to change at any time in the Promoter’s sole discretion.
  10. Standard Clarence Office License Agreement terms and conditions apply.
  11. The prize is non-transferrable, it cannot be exchanged or redeemed for cash and can be cancelled any time by the Promoter.
  12. If the prize winner requires a larger serviced office space, the prize value can be credited towards an agreement for a larger space for an equal or longer lease period. Larger spaces are subject to availability and are at the sole discretion of the Promoter.
  13. Use of the prize is solely for the winner of the promotion.
  14. The Promoter assumes no responsibility for late, lost or misdirected emails or phone calls. If the Promoter is unable to contact the competition winner after 1 week (for any reason), the prize will be withdrawn and transferred to the next successful recipient.
  15. If for any reason this competition is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures or any other causes beyond the control of the Promoter which corrupt or affect the administration security, fairness, integrity or proper conduct of this competition, the Promoter reserves the right in its sole discretion to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the competition.
  16. The Promoter reserves the right to alter or amend these terms and conditions at any time throughout the promotion, or limit entry, without notice.
  17. The Promoter will not be responsible or liable if for any reason (beyond their reasonable control) any element of the Prize is not able to be provided.
  18. In all matters, all decisions of the Promoter, will be final and cannot be contested. No correspondence or discussions will be entertained.
  19. The Promoter reserves the right to disqualify any individual who the Promoter believes has breached any of these terms and conditions, or engaged in any unlawful or other improper misconduct. The Promoter reserves it rights to recover damages or other compensation from any such offender.
  20. All contestants release from the Promoter against all liability, cost, loss or expense arising out of acceptance of any prize(s) or participation in this competition including (but not limited to) loss of income, personal injury, accident or death and damage to property and whether direct or consequential, foreseeable, due to any negligent act or omission or otherwise.
  21. By entering into this competition, you agree to share your personal information with the Promoter, subject to the Promoter’s Privacy Policy, for use in marketing and sales activities by the Promoter.
  22. To the extent permitted by law, the Promoter is not responsible or liable for:
    (a) inaccurate or incorrect transcription of entry information;
    (b) non-receipt of entries for any reason;
    (c) problems or technical failures of any kind;
    (d) unavailability or inaccessibility of any service or website;
    (e) unauthorised human intervention in any part of the competition;
    (f) electronic or human error; or
    (g) any damage or loss (direct or indirect) suffered by reason of any act or omission of the Promoter, its employees or contractors in relation to entry into this competition or supply of a prize.